Some of the greatest journeys start with one click
(ok…maybe a couple of clicks!)
No, seriously, registering for our fastpacks is quick and easy – all of our fastpack events are on Ultrasignup where you will be asked to fill out a short registration form and place a $250 USD deposit. Ultrasignup will also charge you a processing fee (around $18 USD depending on the event) which we will later deduct from your final balance. We know that ‘stuff’ happens, so don’t worry – your deposit is refundable if you change your mind within 30 days.
We want to make sure things are a good fit
Please give us at least two days to review your application/background. We want to make sure that people who join our trips are a good fit (and that the trip is a good fit for you). If things don’t line up, we will provide you an immediate refund. Otherwise, we will send you a welcome letter with links to the comprehensive HAL Nepal handbook and also your trip-specific handbook. We’ll also clue you in on the next scheduled online briefing for the group. As we get closer to the event, we will ask you to upload a scan of your passport, a passport picture, and also flight and insurance information. And we will send you a balance for your event fee which will be due within 30 days of your deposit unless other arrangements are made (just ask).
Terms and Conditions
The transaction for your final balance will be done through an invoice that we email you – this can be securely paid with any major credit card or Stripe (you do not need to create a Stripe account). If you would like to send a check or money wire, just email us: info@himalayanadventurelabs.com.
Note that your full balance should be paid within 30 days of your deposit unless other arrangements are made (we can work with payment plans, just ask). Please see our refund policy. If we are unable to extend an invitation for some reason, we will refund your deposit. We understand that unforeseen circumstances may result in trip cancellation. We recommend all members have travel cancellation insurance to recover any funds advanced for a scheduled trip. We will provide documentation for proof of payment to assist you in filing a claim with your carrier.
Your deposit ($250 USD) is refundable if you change your mind within 30 days. After 30 days deposits ($250 USD) cannot be refunded. Funds received for the balance (not a deposit) of a trip are refundable (minus Stripe transaction fees of ~2.9%) when requested no less than 120 days prior to departure. Funds received for the balance (not a deposit) of a trip are fifty-percent refundable (minus Stripe transaction fees of ~2.9%) when requested no less than 90-120 days prior to departure. Sorry, refunds are not available less than 90 days from the date of departure. These deposits are used to secure group rates and establish advance logistics.
We reserve the right to cancel any trip or reservation on the basis of lack of participation, however, this is extremely unlikely.
Payment plan
We understand that managing the payment of your balance may require flexibility. If you are unable to pay the balance in full and prefer an installment plan, please contact us via email. We are more than happy to work with you and find a suitable solution.
To secure your spot, a deposit of $250 or 20% of the trip cost (whichever is higher) is required before you can enroll in the installment plan. Once the deposit is made, your installment plan will commence. However, please note that the first installment payment is due before the end of the following month from your deposit month. For example, if you make a deposit in May, your first installment will be due by the end of June.
We kindly request that the outstanding balance is settled in full no later than 3 months prior to the event’s start date. This will ensure smooth logistics and proper arrangements for your participation.
If you have any questions or require further assistance regarding the payment plan, please do not hesitate to reach out to us. We are here to support you throughout the process.